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AES Filing: A Critical Tool for Export Compliance


When venturing into international trade, successfully navigating the regulations and processes for exporting goods is crucial for global market growth. AES filing is a key requirement for U.S. exporters, which ensures compliance with U.S. laws and keeps global trade flowing smoothly. Let’s explore what AES filing involves and why it's essential for exporters.


What is AES Filing?


AES, or Automated Export System, is an electronic filing system used by the U.S. Census Bureau and U.S. Customs and Border Protection (CBP) to collect and track data on exported goods. Through AES, exporters provide critical details about their shipments, helping to monitor U.S. trade, maintain national security, and comply with export regulations.

AES filing is required for U.S. businesses for most exports over $2,500 in value or when an export license is needed. It's a critical step in ensuring compliance with federal laws and avoiding costly penalties or shipping delays.


Why Do You Need AES Filing?


1. Compliance with U.S. Regulations: Failing to submit the required AES filings can result in significant fines and penalties, and it may hold up your shipment. Compliance helps ensure that your goods reach their international destination smoothly and without legal issues.


2. Accurate Export Tracking: The data submitted via AES provides a reliable record of U.S. exports, assisting the government in gathering trade statistics and protecting national security.


3. Preventing Unauthorized Shipments: AES helps prevent the illegal export of controlled or sensitive goods, ensuring that all your shipments comply with trade laws and regulations.


The Benefits of AES Filing:


Streamlined Export Process: AES filing reduces your paperwork and streamlines the process of preparing goods for export, making it easier for you to handle compliance.


Real-Time Compliance: With AES, you can verify that you’ve met all federal requirements before goods leave the country, reducing risks of fines or delays.


Accurate Trade Data: AES provides the government with crucial trade data that helps monitor the U.S. economy. This data also benefits your organization by archiving reliable trade information.


Common Mistakes to Avoid:


Inaccurate Data Submission: Errors in the export data (like incorrect classification of goods) can lead to penalties or shipping delays.


Late Filing: Filing after goods have been packed and shipped can result in penalties for non-compliance. Ensure your AES filing is completed in advance.


Not Retaining Records: As mandated by US export law, keep a proper record of AES filings for at least five years.


AES filing is necessary for any US business involved in international trade. It ensures compliance with federal regulations, smooths the export process, and prevents costly delays or penalties. By integrating AES filing into your supply chain operation, you can stay on top of regulatory requirements while focusing on expanding global reach.

For any exporter, understanding the AES filing process and staying compliant is key to success in the competitive world of international trade.


NMB Gateway for D365


At NMB Solutions, we prioritize giving businesses complete control and visibility over their export compliance processes. Our integrated solution with Microsoft Dynamics 365 streamlines the filing process, eliminating the reliance on third-party brokers or forwarders, which can cause delays and entry errors. Traditional filing systems can be frustrating, especially when correcting or addressing compliance issues, which can take months to resolve.


NMB's Gateway for Parcel simplifies the export process, allowing users to self-file export documentation within minutes. This streamlined approach provides immediate access to data for auditing, corrections, and reporting. Our seamless integration with AEB’s AES filing platform and D365 Finance and Supply Chain ensures that all export-related information, including ITN numbers and order details, is automatically synced back into D365, enhancing efficiency and accuracy throughout the process.


By embedding AES filing functionality and best practices within native D365 screens, we also streamline user adoption and improve usability, making it easier for businesses to manage their export data directly from the platform. We enable businesses to maintain complete control over their data without needing manual re-entry or dependence on external agents; providing real-time visibility and the ability to make changes quickly and efficiently.


About NMB Solutions


NMB Solutions is a global leader in Supply Chain and Compliance solutions for Dynamics 365 Finance and Supply Chain, dedicated to helping companies around the world SHIP SMARTER FASTER by managing, optimizing, and streamlining their supply chain operations - supporting their journey to more profitable growth and higher customer satisfaction.​


Ship Smarter Faster

At our core, we focus on empowering customers to maximize their supply chain operation’s productivity by leveraging D365 supply chain solutions. We streamline logistics, optimize carrier selection, and automate key processes, enabling efficient and, cost-effective shipping operations by integrating with industry-leading partners in compliance and multi-modal shipping. ​

Our solutions enhance supply chain visibility, reduce operational costs, and improve overall supply chain performance for maximum customer satis faction.​


  • We provide supply chain solutions that simplify complex, end-to-end logistic workflows. ​

  • We don’t compromise on functionality; only integrating with best-of-breed solutions, from top tier providers like e2open, Descartes, nShift, and Shipwell. ​

  • We offer the first line of support to partners and their end-customers, taking responsibility for solving any arising issues quickly and effectively. ​

  • Deployments are done via D365 modules which include productized integration, which means shorter implementation cycles and faster ROI.

 

For more information, visit nmbsolutions.ca

 

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